Business Process Automation
You do the strategy.
Let automation
do the work.
EXAMPLES
There are thousands of possibilities.
Across all industries and functions.
Simple and complex.
All high-value.
Here are just a few to help you imagine...
demo video [3min]
Situation: Business managers require support to understand the key information and insights from a company's financial statements
Problem: Managers low-skilled in financial analysis and understanding are required to make decisions based upon key information and documents received.
(In this case financial documents, but can be any other data type).
Without meaningful understanding their thinking and decision-making will be compromised, fundamentally affecting the business strategy.
Solution: A fast-cycle process to analyse an input data-source and return a summary report that highlights all relevant key features and enriches with expert insights - and can include advisory if required.
ROI:
>> Business manager time saving at multiple hours per reporting cycle
Project duration: 1 day
[Depending on the use case, it can make sense to run the system for some days with sample data in order to fine-tune its accuracy]
Situation: Mid-sized B2B company seeking to scale their outreach efforts while maintaining high-quality prospect engagement and managing costs effectively
Problem: The company's existing outbound sales efforts were fragmented and underperforming:
>> Manual email campaigns yielding < 1% response rates
>> Phone campaigns proving costly and time-intensive
>> No coherent tracking or follow-up system
>> Sales team spending excessive time on low-value administrative tasks
>> Monthly revenue consistently falling below targets
Solution: Implementation of an intelligent automated lead generation system featuring:
>> Advanced email sequence automation with dynamic personalization
>> AI-powered content optimization for maximum engagement
>> Automated bounce handling and list hygiene
>> Intelligent sending time optimization
>> Multi-channel follow-up integration
>> Real-time performance analytics dashboard
>> Response rate optimization through A/B testing
The system achieved industry-leading response rates of 12-15% (compared to the typical 2-3% benchmark).
ROI:
>> Revenue increased 3.5x within first 90 days
>> Cost per lead reduced by 65%
>> Sales team productivity improved by over 100%
>> Consistent, predictable lead flow established
Project duration: 1 week for system build and testing
[System required a mandatory 2-week email warm-up period running in parallel to ensure optimal deliverability.
Once active, the system processes 4,000 prospects every 10 days with minimal human oversight, operating as a complete "switch on/off" lead-gen engine.]
Situation: A fast-growing content and marketing agency managing hundreds of monthly invoices across diverse client base, from small businesses to enterprise accounts
Problem: The agency's accounts receivable process was creating significant operational strain:
>> Finance team spending 16+ hours weekly on manual follow-ups
>> Inconsistent follow-up timing due to workload
>> Small-value invoices often deprioritized but collectively significant
>> No standardized escalation process
>> Staff frustration with repetitive tasks
>> Delayed cash flow impacting business operations
Solution: Implementation of an intelligent automated collections system that:
>> Monitors payment status across all invoices regardless of value
>> Generates personalized follow-up sequences based on client history and invoice value
>> Automatically escalates through increasingly urgent communication tiers
>> Provides real-time tracking dashboard for finance team
>> Integrates with accounting software for immediate payment recognition
>> Creates automated payment reminders in client's time zone
>> Generates weekly collection reports for management
ROI:
>> 16 hours per week of staff time reclaimed
>> Finance team redeployed to strategic activities
>> 45% reduction in average days to payment
>> 30% reduction in overdue invoices
>> Improved cash flow predictability
>> Elimination of human error in follow-up process
Project duration: 3 days
[Quick deployment achieved through use of existing accounting system APIs and pre-built automation modules. System includes learning capability to optimize timing and tone of follow-ups based on response patterns.]
Situation: An engineering company providing complex, customized solutions to the EU construction industry.
Problem: The sales team was facing critical bottlenecks in proposal generation:
>> Each proposal required extensive customization of existing templates
>> Average proposal creation time was 2-3 hours of focused work
>> 2-3 week backlog of proposals pending
>> Sales team declining valuable prospect meetings to deal with backlog
>> Estimated up to 30% of potential revenue opportunities leaking
>> Quality inconsistencies due to rush work when proposals were created
Solution: Development of an AI-powered instant proposal generation system that:
>> Integrates with CRM to pull prospect details
>> Uses natural language processing to convert meeting notes into accurate content
>> Automatically selects and customizes relevant case studies and technical specifications
>> Generates accurate pricing based on scope parameters
>> Produces professionally formatted proposal and sends it within 30 seconds of meeting completion
>> Includes automated quality control checks for technical accuracy and completeness
ROI:
>> Proposal delivery time reduced from weeks to seconds
>> 100% elimination of proposal backlog
>> Sales team meeting capacity increased by no less than 100%
>> Revenue pipeline increased by 30% within first 3 months
>> Stress levels dramatically reduced across sales team
>> Consistent high-quality proposal output guaranteed
Project duration: 5 days
[Rapid deployment achieved through intensive AI training on existing proposal library and close collaboration with sales team to capture their expertise. System continued to learn and improve accuracy after deployment through feedback loops.]
Situation: CEO of major EU-based transnational corporation managing global operations and communications across multiple time zones
Problem: Severe email management crisis:
>> Backlog of 80,000+ unprocessed emails
>> 300-400 new emails arriving daily
>> Existing email software rules & filters inadequate
>> Critical communications being missed
>> Staff employed just to execute email triage
>> Strategic work delayed by email management
>> Stress / anxiety stimulant
Solution: Implementation of an advanced AI-powered email management system that:
>> Processes both backlog and incoming emails
>> Employs multi-factor analysis matrix including:
>> Message urgency and time-sensitivity
>> Sender authority and relationship
>> Content relevance to key projects
>> Required action complexity
>> Automatically responds to routine communications
>> Creates priority-based smart folders
>> Provides intelligent summary digests
>> Learns from user's response patterns
ROI:
>> Email processing time reduced by no less than 85%
>> Executive time reclaimed: 2+ hours daily
>> Staff engaged for email triage reassigned
>> Zero missed critical communications
>> Dramatically improved response times to key stakeholders
>> Enhanced focus on strategic activities
[A particularly high ROI deployment; multi 100%]
Project duration: 4 weeks
[NB: This was an intensely hands-on build with extended timeline required for precise AI training through multiple test-score-improve cycles. And the client's active involvement in system refinements as his visibility and understanding or potential grew; leading to optimal performance of the automation to his specific needs. Generally deployment of this sort of system is not as complex.]
Situation: A regional specialist engineering firm managing multiple outdoor work crews, mobile across ever-changing locations, requiring precise job scheduling and incorporating volatile weather realities
Problem: The ops-management team had developed a workable Excel-based crew scheduling system, but weather dependencies were creating significant challenges.
Critical engineering work could only proceed within specific environmental parameters (wind speed, precipitation, temperature, etc.). The existing system couldn't effectively account for these variables, leading to continual last-minute schedule changes and inefficient resource allocation and client frustrations.
Manual weather checking a day or two ahead and schedule adjustments were consuming several hours daily.
Solution: An integrated automation solution that:
>> Interfaces seamlessly with the existing Excel scheduling tool
>> Incorporates a real-time weather API with 7-day to 1-day forecasting
>> Employs AI reasoning to analyze weather patterns against work requirements
>> Automatically flags weather-vulnerable tasks and suggests optimal rescheduling options given the prediction data
>> Bonus: Provides early warning of potential weather disruptions to allow proactive planning
ROI:
>> Planning time on task reduced by 60% minimum
>> 10%+ increase in revenue through optimized crew utilization
>> Significant reduction in last-minute schedule changes
>> Improved crew satisfaction through more predictable scheduling
>> Enhanced customer satisfaction due to more reliable project timelines
Project duration: 2 weeks
[Tight collaboration with the client throughout the project enabled rapid iteration and fine-tuning of the AI reasoning system. The client's active participation in testing various weather scenarios and scheduling patterns was crucial to achieving optimal results.]
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